5S Checklist & Audit System
Learn the standard, implement it in your area, then audit against it — one connected tool for both factory floors and office environments.
One tool, three connected stages
Move from understanding the standard to running it on the floor to proving it's holding — without switching tools.
Learn the standard
Work through S1–S5 in the Knowledge Guide — grounded in Lean Production Simplified — with scenario-based quizzes to check understanding before you touch the floor.
Implement it
Run the full checklist against your own area. One implementer record, live completion tracking, and a locked, finalised result once you're done.
Audit against it
Score every item Pass, Fail, or N/A. Get an instant spider diagram across S1–S5 so you can see exactly where the standard is holding and where it isn't.
Factory floor, or office desk
One toggle switches every mode — Knowledge Guide, Implementation, and Auditing all adapt their content to the environment you're organising.
★ Factory Mode
Red-tag technique, shadow boards, grid addressing, cleaning checksheets, and 5S report boards — the shop-floor standard, item by item.
★ Office Mode
Shared-drive sort, visual pipeline boards, Red/Green status dots, and 3C-2W action logs — "Lean in the Office," made visible.
Knowledge Guide
Five separate sections — one per S — each with plain-language explanation, before/after illustrations, and a mix of multiple-choice, true/false, and scenario questions.
- Sourced and attributed to Lean Production Simplified, 3rd Edition
- Interactive quizzes — informational, no scoring pressure
- "Mark section complete" tracking, independent of Implementation or Auditing
- Before/after photos and a blackboard-style summary infographic per stage
Implementation
One implementer name and date per checklist — not per item. Work through every S1–S5 task, watch a single completion bar climb, then lock it in.
- Editable freely until you choose to finalise
- Overall 5S completion — one clear percentage, not five separate bars
- Locked and read-only once finalised — a clean record of what was done
- Print-friendly, and exportable as a standalone PDF or Excel report
Auditing
The implementer's name auto-populates from your Implementation record. Score every item Pass, Fail, or N/A — and watch the spider diagram update live.
- Same granular checklist as Implementation, scored against the standard
- Notes field appears automatically on any failed item
- Live radar chart across S1–S5 — see the shape of the gap at a glance
- Fully editable — nothing locks until you export
Two reports, always kept separate
One export button per mode — choose the format, and Implementation and Audit results are never mixed into a single file.
Implementation & Audit — PDF
A formatted, print-ready document per mode. The Audit PDF includes the spider diagram as an embedded image.
Implementation & Audit — Excel
A clean spreadsheet of every item, result, and note — ready to drop into a broader tracking system.
Knowledge Guide content sourced from Dennis, Pascal. Lean Production Simplified, 3rd Edition — Chapter 3 ("Stability": the 5S System, S1–S5) and "Lean in the Office — Making the Invisible, Visible." Japanese terminology per the Lean Lexicon.